Clinical Practice Team Meetings Archive
December 05

December 16, 2005

PHYSICIAN MEETING

MD CALL 4 SUMMARY
As stated in the summary, we will not continue with our physician sub group calls. Instead physician participants are invited to participate on our weekly Clinical Practice Team conference calls on Thursdays at 12 ET. It is during these calls that we work on content to be included for chart abstraction.

MD POCKET FORM v2
Please remember that you may edit and use this pocket guide to best meet the needs of your facility.

December 16, 2005

OT MEETING

Our next OT call will be Wednesday, Dec. 21 at 11:00 ET.

OT CALL 5 SUMMARY
Reorganizing the list of education topics to match the OT Guidelines is on Julie's "to do" list for the very near future.

REVISED OT DATA FORM v15
Thanks everybody. Looking forward to your comments on the form that continues to get better!

TERMS DEFINED - OT
If anyone would review some/all of this document and send suggestions for improving the definitions, it would be greatly appreciated.

December 15, 2005

CPT MEETING

MEETING SUMMARY

Call 888-453-4221, pass code 656954# to participate. The call is at 12 noon, ET. We will continue our discussion of the auxiliary data module - version 5.

AUXILIARY DATA MODULE V.5

You will see that several data elements have been reorganized per Hilary Sieben's suggestion to follow the Siebens Domain Management Model - thanks Hilary!!

December 14, 2005

PT MEETING

Call 888-453-4221, pass code 656954# to participate. We will discuss the files linked below in the report of the December 7, 2005 meeting. The call will take place at 12 p.m. ET.

December 13, 2005

NURSING MEETING

12.13.05 CALL 5 SUMMARY

NURSING FORM v8 (combination 8 & 12 hr shifts)

NURSING FORM v8a (8-hr shifts only, 5-day form)

NURSING FORM v8a (8-hr shifts only, 7-day form)

NURSING FORM V8b (12-hr shifts only)

INSTRUCTIONS v2 for completing the form

DEFINITIONS of terms used on the form

Any comments/suggestions on these documents, especially the definitions, would be greatly appreciated. We will finalize all materials on our next nursing subgroup call on Dec. 20 at 12:00 ET.

December 13, 2005

SLP MEETING

12.13.05 CALL 4 SUMMARY

Form v5 Please review the example on the form.

INSTRUCTIONS for completing the form

DEFINITIONS of terms used on the form

Any comments/suggestions on these documents, especially the definitions, would be greatly appreciated. We will finalize all materials on our next SLP subgroup call on Dec. 20 at 2:00 ET.

December 9, 2005

PHYSICIAN MEETING

December 9th meeting SUMMARY
   (Refer to this for Friday's JOINTS physician conference call December 16, 2005)

First draft of a POCKET GUIDE as was suggested on the call
Your comments about the usefulness, practicality, and content of this guide on our next call on Friday, December 16 at 10 EST (9 CT, 8 MT, 7 PT) will be appreciated. Note this is one hour earlier than our normal time – for this week only. Our West Coast participants agreed to meet early!

December 8, 2005

OT MEETING

OT CALL SUMMARY 12.08.05

OT FORM v14
(Simplifies the data collection process and matches the new layout being trialed by the PT group)

OT TERMS DEFINED
This is the first draft of definitions that will accompany the form. Any edits, especially additions (!!!) would be greatly appreciated!

Thanks to EVERYONE for their great suggestions!
Please trial the revised form with your joint replacement patients. If possible, it would be very helpful to see how it goes with weekend staff too. We will continue to refine our form and make improvements on our next OT sub group call on Friday, December 16 at 11 EST.

December 8, 2005

CLINICAL PRACTICE TEAM

December 8 MEETING SUMMARY
Includes CLINICAL TRAINING SCHEDULE information. Please be sure to share this information with your clinicians attending the training. This information is NOT being repeated in the sub-group call summaries.

List of FACILITY REPRESENTATIVES who will/may be coming to the training session.

If there are dates after your clinician's names, Julie has received confirmation about who is coming. If there are no dates in the meeting attendance column, this means Julie has not received notice about who will be coming. If you want to send more than one representative for each discipline (PT, OT, Nursing, and optional SLP) you are welcome to do so if you cover their travel expenses. Participants may extend their stay either before or after the meeting. The hotel will offer individuals our group rate ($100 per night) for these extra nights. Please let Julie know if anyone wants extra nights and she will include them on our reservation list we provide to the hotel.

AUXILIARY DATA MODULE(ADM) v4
Reflects suggestions made during this call.

Our next CPT call is Thursday, December 15 at 12:00 ET. The call in number for all our CPT and subgroup calls is 888-453-4221, passcode 656954#.

December 7, 2005

PT MEETING

PT CALL 5 SUMMARY

PT FORM v 18 (LANDSCAPE)
The landscape version provides more room on the page so that we can include an example of how the form would be completed. Please note, that I created the example on the attached, and thus, it made need some 'clinical tweaking.' In this layout, the intervention code list is at the bottom of the page.

PT FORM v 18 (PORTRAIT)
The portrait version allows the intervention code box to be next to the write-in boxes, but does not allow space for an example.

Please trial both versions of this form with your joint replacement patients. If possible, it would be very helpful to see how it goes with weekend staff too. We will continue to refine our form and make improvements on our next PT sub group call on Wednesday, December 14 at 12:00 ET.

FYI - Your ideas were shared with the OT subgroup and they too liked the concept you came up with. It is being incorporated into OT form design too. THANK YOU for all your efforts!

December 6, 2005

NURSING MEETING

12.06.05 CALL 4 SUMMARY

INSTRUCTIONS FOR COMPLETING FORM v1
Please review these carefully for clinical relevance. We will discuss on our next nursing subgroup call on Dec. 13 at 12:00 ET.

FORM TERM TO DEFINE - NURSING
Please review these also. We will discuss on our next nursing subgroup call on Dec. 13 at 12:00 ET.

NURSING FORM v7
for facilities with a combination of 8 and 12 hour shifts

NURSING FORM v7a
for facilities with 8 hour shifts only

NURSING FORM 7b
for facilities with 12 hour shifts only

The suggestions you made for improvements on our call are contained on these forms. Looking forward to your comments on continued pilot testing!

December 6, 2005

SLP Meeting

12.06.05 CALL 3 SUMMARY

FORM TERMS AND DEFINITIONS
Please review to see if you concur with the definitions or would like to edit.

SLP FORM v4
The PTs and OTs have altered they layout of their forms in order to simplify collection of information. The new format will capture time associated with broader activites and then list the specific interventions used within each. We would like to follow the same format for all our therapy forms, and thus, we have revised the SLP form to match PT and OT layout/concept (now in an Excel file). Your comments are appreciated and and we will discuss on our next SLP call on Tuesday, December 13 at 2:00 ET.

JUST TO REVIEW: We announced on the SLP call and the Clinical Practice Team call that the project will support travel expenses for one SLP per facility to attend the clinician training session in Baltimore if facilities wish to send an SLP (optional). If you don't anticipate that your SLPs will consult with many joint replacement patients I suggest you do not need to attend the training.

December 2, 2005

OT MEETING

OT call 3 summary 12.2.05

OT Form v12 12.2.05

Note:
We will change the time of our OT call on Thursday, Dec. 8 from 1:00 ET to 3:00 ET (2 CT, 1 MT, 12 PT). Call 888-453-4221, passcode 656954# to participate.

12.2.05 Conference Call Handouts:

OT call 1 summary 11.11.05

OT call 2 summary 11.18.05

OT Intervention Documentation Form v11.

December 2, 2005

PHYSICIAN MEETING

MD call 2 summary 12.2.05

posted 12/05/05
Following the call, we solicited advice from several IRB representatives who suggested that facilities that have not yet received IRB approval for the project probably should not fax blinded physician progress notes to the project office. This was suggested on the call so that we could compare information contained on our point-of-care documentation form with information contained in the progress note. Alternatively, we suggest that you complete the form for two patients over three days as suggested and then compare your completed forms to your progress notes.

Please come to the next conference call (December 9 at 11 EST) prepared to discuss similarities and differences between the two.

Handouts from the December 2, 2005 conference call.

MD call summary 11.18.05

MD Intervention Documentation Form v3.

December 1, 2005

CLINICAL PRACTICE TEAM

  CALL AGENDA:
     1. IRB summary
     2. Subgroup progress
     3. Identification and defining of variables to be extracted from chart review.
We will continue work begun at our October meeting - this is where we seek multidisciplinary input into variables we will collect from information contained in each study patients medical record.

AUXILIARY DATA MODULE (ADM)
Updated based on CPT meeting discussions

Meeting Archive October-November 2005